How to Send Your Transcripts to Ontario Colleges


"How do I get my transcript?"

"Where do I send my transcript?"

"Do I need to send my transcripts to the colleges?"


These are all good questions, but the answers will depend on who you are, where you are from, and what type of transcripts you are asking about. To find how to request your transcripts and have them sent to the colleges along with your application, click on one of the links below:

Definition: Anyone taking at least one high school course.

If you’re a current Ontario high school student interested in applying to college, let your high school guidance counsellor know. Most high schools will send your grades to ontariocolleges.ca for you at the appropriate times throughout the year.

You’ll still need to verify that your grades are correct in your application. Check the Education screen in early December, early March, mid-May and mid-July to ensure your most current records are displaying. If something is missing or incorrect, tell your guidance counsellor right away.

Once your grades are received, they will be sent to your college choice(s) within 1 to 2 business days.

Exception - Night School / Summer School / Online Courses

If you’re attending an Ontario night school or summer school, or you’re taking online courses, you’ll need to contact the school you’re attending directly to request that proof of registration, interim reports or final transcripts for these courses be sent to ontariocolleges.ca.

The time it takes for your documents to reach ontariocolleges.ca will vary. Once received, we will post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 2 to 3 business days.

Definition: Anyone who has graduated with an Ontario Secondary School Diploma or Ontario Secondary School Certificate, or who has attended high school in Ontario but did not graduate and is no longer attending.

If you’re a former Ontario high school student, you’ll need to provide your transcript as part of your application. On the Transcript Request screen of your application, you’ll see a message indicating whether or not you can request your transcript electronically, as part of your application. You can also check our list of participating schools to find out if your high school supports electronic transcript requests.

If the electronic option is available, use the “Create a transcript request” checkbox to make your request. There is a fee for electronic transcript requests, but it varies from high school to high school (you’ll see the charge when you move to the Payment Summary screen).

Once you’ve paid for your application and transcript request, your request will be sent to the institution and they will send your transcript to ontariocolleges.ca for you.

If your institution does not support electronic transcript requests, no checkbox will be available. You’ll need to contact the institution and request they send your official transcript to ontariocolleges.ca. Your transcript must be received in a sealed envelope from the institution to be considered official.

Do not send your hardcopy transcript until your application is complete and you’ve paid the application fee. We cannot process transcripts received for incomplete or unpaid applications.

It could take up to 3 weeks for ontariocolleges.ca to receive and process your electronic transcript. Once received, we’ll post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 2 to 3 business days.

For paper transcripts, please add an additional 2 to 3 business days to the timeline.

Definition: Anyone currently taking, or who has already taken, courses up to the Grade 12 level (or equivalent) at an Ontario college, in preparation for admission to a college program.

If you’re currently taking academic upgrading at an Ontario college, or you’ve taken it in the past, you’ll need to provide your college transcript as part of your application. You can order it electronically on the Transcript Request screen.

Depending on the institution providing the transcript, you may be charged a fee. If so, you will see the charge on the Payment Summary screen.

It could take up to 3 weeks for your transcript to reach ontariocolleges.ca. Once received, we’ll post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 1 to 2 business days.

Definition: Anyone who has successfully completed GED (General Education Development) testing.

If you’ve taken and passed the GED test, you’ll need to provide your test results as part of your application. Contact the institution where you took your test directly and have them send your official results to ontariocolleges.ca. Your GED results must be received in a sealed envelope from the institution to be considered official.

Do not send your GED results until your application is complete and you’ve paid the application fee. We cannot process transcripts received for incomplete or unpaid applications.

The time it takes for ontariocolleges.ca to receive your results will vary by institution. Once received, we will post them to the Experience screen of your application and send them to your college choice(s) within 1 to 2 business days.

Definition: Anyone who is 19 years of age or older by the first day of college and does not have a high school diploma (Ontario Secondary School Diploma or Ontario Secondary School Certificate) or General Education Diploma (GED).

If you’re a mature student, meaning you have no high school diploma or GED, you will complete the application as normal. However, because mature student processes vary from college to college, contact your college choice(s) directly to see if they have any extra requirements.

Important: If you completed high school, even decades ago, you are considered a high school graduate not a mature student.

Definition: Anyone who has attended, is currently attending or has graduated from an Ontario public college or university.

If you’re applying to a college you’ve attended in the past, are currently attending or have already graduated from, your records will still be on file and you won’t need to provide a transcript to that college.

In all other cases, you’ll need to provide one copy of your transcript to each of the colleges you wish to attend as part of your application.

You can order copies of your transcript electronically on the Transcript Request screen. A transcript request is automatically created when you add education from an Ontario public college or university to your application. You must select the college or university from the provided list of schools in order for the transcript request to be generated.

Paper Ontario public college / university transcripts will not be accepted. Even if you currently have a paper copy of your transcript, you will still need to order an electronic version.

Depending on the institution providing your transcript, you may be charged a fee. If a fee applies, you will see the charge on the Payment Summary screen.

It could take up to 3 weeks for your transcript to reach the destination college. Once the institution fulfills your request, if your transcript was sent electronically, we’ll post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 1 to 2 business days. (No information will be posted for transcripts that were mailed.)

Important: If you add new colleges to your application at any time, you will need to make new college / university transcript requests and pay the fees again.

NOTES:

Algoma University is a former affiliate campus of Laurentian University. If you are a Laurentian-Algoma student or graduate, please request transcripts from Laurentian. All students admitted during or after 2009 are Algoma University students.

York University transcripts from the following departments must be requested directly from those departments: York University English Language Institute (YUELI) and Schulich Executive Education. Requests for transcripts from either Continuing Studies or Continuing Education must be made to the Division of Continuing Education. Requests for Additional Qualification (AQ) courses taken after 1993 must be made to Research and Field Development, Faculty of Education.

University of Toronto transcripts from the following divisions or programs at the University of Toronto must be requested directly from that division: Additional Qualifications Program (AQ) at OISE/UT; Continuing Studies; Toronto School of Theology; and Woodsworth Pre-University Program. University of Toronto graduates prior to Fall 1978 session will need to contact the institute directly for a transcript.

Guelph-Humber transcripts should be ordered from the University of Guelph.

Definition: Anyone who has attended, is currently attending or has graduated from an Ontario private postsecondary institution.

If you’re currently attending, have previously attended or have graduated from a private postsecondary institution within Ontario, you’ll need to provide your transcript as part of your application. Contact the institution directly and have them send your official transcript to ontariocolleges.ca. Your transcript must be received in a sealed envelope from the institution to be considered official.

Do not send your hardcopy transcript until your application is complete and you’ve paid the application fee. We cannot process transcripts received for incomplete or unpaid applications.

The time it takes for ontariocolleges.ca to receive your transcript will vary by institution. Once received, we’ll post your information to the Education screen of your application and send it to your college choice(s) within 1 to 2 business days.

Definition: Anyone who has attended, is currently attending or has graduated from a high school and / or a postsecondary institution from outside of Ontario but within Canada.

If you have education experience from outside of Ontario, but still within Canada, you’ll need to provide your high school and / or postsecondary transcript(s) as part of your application. Contact the institution(s) directly and have them send your official transcript(s) to ontariocolleges.ca. Your transcript(s) must be received in a sealed envelope from the institution to be considered official.

Do not send your hardcopy transcript(s) until your application is complete and you’ve paid the application fee. We cannot process transcripts received for incomplete or unpaid applications.

The time it takes for your transcripts to reach ontariocolleges.ca will vary. Once received, we will post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 1 to 2 business days.

Definition: Anyone who has education from outside of Canada.

If you have education from outside of Canada, you’ll need to provide a Credential Assessment Report as part of your application.

There are two commonly used credential assessment organizations:

Depending on the program(s) you’re applying to, one service may be preferred over the other, so contact your college choice(s) directly for more information. When your evaluation is complete, request that the evaluating organization send it to ontariocolleges.ca for you.

The time it takes for your report to reach ontariocolleges.ca will vary. Once received, we will post your information to the Education screen of your application within 1 business day and send it to your college choice(s) within 1 to 2 business days.

Supporting Documents

Along with your Credential Assessment Report, you may be required to submit supporting documents as part of your application. These documents should be sent to ontariocolleges.ca, where they will be posted to your application and passed to your college choices.

Do not send your documents until your application is complete and you’ve paid the application fee. We cannot process transcripts received for incomplete or unpaid applications.

Supporting documents will vary depending on the programs you choose and by your academic history, but common ones include:

Proof of Landing

If you’re applying as a domestic student (not an international student), you’ll need to provide proof of landing in Canada. Definitions of proof of landing vary by college, so contact your college choice(s) directly to see what documents are accepted.

If you’re applying as an international student, you’ll need to apply for a study permit once you’ve been accepted to a program.

English Language Proficiency

If you’re applying to a program taught in English and English is not your first language, proof of English language proficiency is required.

Four services are listed that evaluate English language skills. If you have taken language tests that are not listed, contact your college choice(s) directly to determine whether these tests meet their language testing requirements.

  • Test of English as a Foreign Language (TOEFL)
    Website: ets.org/toefl
    Telephone: 1.877.863.3546
    Use Institution Code 0211 when taking the TOEFL test.
  • International English Language Testing Service (IELTS)
    Website: ielts.org or ieltscanada.ca
  • Michigan English Language Assessment Battery (MELAB)
    Website: cambridgemichigan.org/test-takers/tests/melab
    Telephone: 1.866.696.3522
  • Canadian Academic English Language Assessment (CAEL)
    Website: cael.ca
    Telephone: 1.855.520.2235

French Language Proficiency

If you’re applying to a program taught in French and French is not your first language, you may need to complete a test to determine your French language skills. Contact your college choice(s) directly for full requirement details.